Saturday, May 14, 2011

Evernote, you will love it!

I just discovered a new toy, and it's part of a bigger toy.  I have a new Blackberry Torch, and have been researching some of the apps that are available.  One of the best apps to come along is Evernote: an information synchcronization and sorting device, and the basic version is free.

The program installs on your smart phone, and any other computers you may have, including the iPad.  Any item stored in one place instantly shows up on all the other devices, thanks to the "cloud".  You can store voice recordings, photos, text notes, or any type of file there, but what makes it even more useful is the built-in tagging and text recognition. Here's one example of how handy this app is:

Take a smart phone photo of something you want to remember, such as the nameplate on a heat pump, and then the magic starts.  Put a text tag on the photo, enable your phone GPS to put a geo tag on it, then upload it to your Evernote "cloud" over 3G.  Any text appearing in that photo is recognized by Evernote and becomes searchable as text, even handwriting

This program also provides an email address, so that you can email any documents right to your space.  You can also use a "clipper" to save webpages to Evernote. 

You can even set up multiple "notebooks" inside Evernote to presort your information into, say, "projects."  Even if you just dumped the information into Evernote without doing that, you still have many ways to retrieve your information again.  You can search on any keywords, either from your tagging, or within photos. I see this as a great place to dump all the random information you get from projects.  Say you have a new renovation project: You go out to the field with your smart phone, take photos of equipment nameplates, get voice memos from the maintenance guy, take photos of business cards and as-built drawings.  You upload all this to an Evernote notebook you've named "Taco Hut Renovation".  While doing the design work, you have quick access to all those random notes, voice memos, business cards, and drawings from any computer you happen to be near at the time. Amazing! Convenient! Useful!

I am looking forward to the next project, where I can put all this to the test.  I will post more on my actual experience.

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